Introduction

Listed below are the four plans that Control-C currently offer our customers. To help you decide what plan to choose, please read the details, top down i.e. Bronze includes the bare basics of data for your accounting records, as you move down each plan, the feature discussed is cumulative of the plans before that, so by the time you get to the Platinum, it will include everything above it. If you are unsure what a plan includes, please visit our pricing tables on our website here

Bronze

• Chart of Accounts
• Bank Transactions
• Contacts
• Credit Notes
• Invoices
• Items (Products)
• Manual Journal
• Payments
• Quotes
• Reports
  • Executive Summary
  • Profit & Loss
  • Trial Balance
  • Balance Sheet
• Tracking Categories

Silver

1. Data Loss Prevention: While Xero takes measures to protect your data, unforeseen events like technical glitches, accidental deletions, or even cyberattacks can lead to data loss. Having backups ensures that your important files are not lost permanently.
2. Disaster Recovery: In the event of a major disaster, such as a fire or flood, having backups of your Xero files stored offsite can be crucial for business continuity. You can quickly restore your financial records and resume operations.
3. Auditing and Compliance: Regulatory requirements often mandate retaining financial records for specific periods. Backups can serve as a reliable source of these records during audits or legal proceedings.
4. Version Control: If you need to access older versions of a file or track changes made over time, backups may provide a historical record of your documents.
5. Peace of Mind: Knowing that your critical financial information is backed up provides peace of mind and allows you to focus on running your business without worrying about data loss.

• Downloading Files: Regularly download important files attached to transactions and store them in a secure location, such as an external hard drive or cloud storage service.
• Third-Party Backup Solutions: Consider using third-party backup tools that integrate with Xero and automatically back up your files on a schedule.
• Manual Export: You can export your Xero data, including attachments, in CSV or Excel format and store the exported files securely.

Gold

1. Data Loss Prevention: While Xero maintains backups for disaster recovery, these are not designed for individual organisations to undo or reverse data changes. If data is accidentally deleted or corrupted, having a backup of your journal data ensures you can restore it and avoid significant financial and operational disruptions.
2. Error Recovery: If errors are made in your journal entries, having a backup allows you to revert to a previous state before the errors occurred. This can save time and effort compared to manually correcting complex errors.
3. Auditing and Compliance: Regulatory requirements often mandate maintaining accurate financial records for specific periods. Backups of journal data can serve as a reliable source during audits or legal proceedings, demonstrating compliance and transparency.
4. Data Migration or Transition: If you are migrating to a new accounting system or changing your Xero subscription plan, having a backup of your journal data ensures a smooth transition without losing critical financial information.
5. Business Continuity: In the event of unexpected events like cyberattacks, natural disasters, or hardware failures, having a backup of your journal data ensures business continuity by allowing you to quickly restore your financial records and resume operations.

• Manual Export: Regularly export your journal data in CSV or Excel format and store it securely in an external location like an external hard drive or cloud storage.
• Third-Party Backup Solutions: Consider using third-party backup tools that integrate with Xero and automatically back up your journal data on a schedule. 
• Accountant/Bookkeeper Assistance: Your accountant or bookkeeper may have their own backup procedures in place to ensure the safety of your financial data.

Platinum

1. Audit Trail: It provides a detailed record of all changes made to transactions, inventory items, contacts, and financial settings within the organisation. This is crucial for maintaining transparency and accountability, especially in case of discrepancies or audits.
2. Tracking Changes: It allows users to see who made specific changes and when they were made. This can be helpful in identifying errors, understanding the rationale behind certain decisions, and collaborating effectively.
3. Adding Context: Users can attach notes to transactions to provide additional information, explanations, or reminders. This can be useful for clarifying complex transactions, documenting customer interactions, or simply adding context for future reference.
4. Error Resolution: If an error is made, the "History and Notes" feature allows users to trace back and understand how the error occurred, making it easier to correct and prevent similar issues in the future.
5. Compliance: In regulated industries, maintaining accurate records of financial transactions is often a legal requirement. The "History and Notes" feature helps businesses comply with these regulations by providing a comprehensive audit trail.

• View or export the history of changes made to transactions, inventory, fixed assets and contacts:https://central.xero.com/s/article/View-a-history-and-notes-summary-for-transactions-and-user-activity
• View history and add notes to transactions:https://central.xero.com/s/article/View-history-and-notes-for-individual-transactions-and-inventory-items